Keyboard Shortcuts for OneNote 2010

Applies to: Microsoft Office OneNote 2010

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This Help articledescribes keyboard shortcuts for common tasks in Microsoft OneNote 2010.These keyboard shortcuts refer to the U.S. keyboard layout. Keys onother keyboard layouts may not correspond exactly to the keys on a U.S.keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma ( , ).

 Note   You may not be viewing the most recent version of this article. If the status bar near the bottom of this window says Offline, connect your computer to the Internet, click the Offline button in the Help viewer, and then click Show content from Office.comon the shortcut menu. Alternately, visit Office.com and look for theMicrosoft OneNote 2010 Help & How-to page for the latestdocumentation.

Quick Links

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• Taking and formatting notes
• Organizing and managing your notebook
• Sharing notes
• Protecting notes

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Taking and formatting notes

Typing and editing notes

To do this Press Open a new OneNote window. CTRL+M Open a small OneNote window to create a side note. CTRL+SHIFT+M Dock the OneNote window. CTRL+ALT+D Undo the last action. CTRL+Z Redo the last action. CTRL+Y

Select all items on the current page.

 Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A Cut the selected text or item. CTRL+X Copy the selected text or item to the Clipboard. CTRL+C Paste the contents of the Clipboard. CTRL+V Move to the beginning of the line. HOME Move to the end of the line. END Move one character to the left. LEFT ARROW Move one character to the right. RIGHT ARROW Move one word to the left. CTRL+LEFT ARROW Move one word to the right. CTRL+RIGHT ARROW Delete one character to the left. BACKSPACE Delete one character to the right. DELETE Delete one word to the left. CTRL+BACKSPACE Delete one word to the right. CTRL+DELETE Insert a line break without starting a new paragraph. SHIFT+ENTER Check spelling. F7 Open the thesaurus for the currently selected word. SHIFT+F7 Bring up the context menu for any note, tab, or any other object that currently has focus. SHIFT+F10 Execute the action suggested on the Information Bar if it appears at the top of a page. CTRL+SHIFT+W

Formatting notes

To do this Press Highlight selected text in yellow. CTRL+SHIFT+H
or CTRL+ALT+H Insert a hyperlink. CTRL+K Copy the formatting of selected text (Format Painter). CTRL+SHIFT+C Paste the formatting to selected text (Format Painter). CTRL+SHIFT+V

Open a hyperlink.

 Note   The cursor must be placed anywhere within the formatted hyperlink text.

ENTER Apply or remove bold formatting from the selected text. CTRL+B Apply or remove italic formatting from the selected text. CTRL+I Apply or remove the underline from the selected text. CTRL+U Apply or remove strikethrough from the selected text. CTRL+HYPHEN Apply or remove superscript formatting from the selected text. CTRL+SHIFT+= Apply or remove subscript formatting from the selected text. CTRL+= Apply or remove bulleted list formatting from the selected paragraph. CTRL+PERIOD Apply or remove numbered list formatting from the selected paragraph. CTRL+SLASH Apply a Heading 1 style to the current note. CTRL+ALT+1 Apply a Heading 2 style to the current note. CTRL+ALT+2 Apply a Heading 3 style to the current note. CTRL+ALT+3 Apply a Heading 4 style to the current note. CTRL+ALT+4 Apply a Heading 5 style to the current note. CTRL+ALT+5 Apply a Heading 6 style to the current note. CTRL+ALT+6 Apply the Normal style to the current note. CTRL+SHIFT+N Indent a paragraph from the left. ALT+SHIFT+RIGHT ARROW Remove a paragraph indent from the left. ALT+SHIFT+LEFT ARROW Right-align the selected paragraph. CTRL+R Left-align the selected paragraph. CTRL+L Increase the font size of selected text. CTRL+SHIFT+> Decrease the font size of selected text. CTRL+SHIFT+< Clear all formatting applied to the selected text. CTRL+SHIFT+N Show or hide rule lines on the current page. CTRL+SHIFT+R

Adding items to a page

To do this Press Insert a document or file on the current page. ALT+N, F Insert a document or file as a printout on the current page. ALT+N, O Show or hide document printouts on the current page (when running OneNote in High Contrast mode). ALT+SHIFT+P Insert a picture from a file. ALT+N, P Insert a picture from a scanner or a camera. ALT+N, S

Insert a screen clipping.

 Note   The OneNote icon must be active in the notification area, at the far right of the Windows taskbar.

Windows logo key+S Insert the current date. ALT+SHIFT+D Insert the current date and time. ALT+SHIFT+F Insert the current time. ALT+SHIFT+T Insert a line break. SHIFT+ENTER Start a math equation or convert selected text to a math equation. ALT+= Create a table by adding a second column to already typed text. TAB Create another column in a table with a single row. TAB

Create another row when at the end cell of a table.

 Note   Press ENTER a second time to finish the table.

ENTER Create a row below the current row in a table. CTRL+ENTER Create another paragraph in the same cell in a table. ALT+ENTER Create a column to the right of the current column in a table. CTRL+ALT+R Create a column to the left of the current column in a table. CTRL+ALT+E Create a row above the current one in a table (when the cursor is at the beginning of any row). ENTER Delete the current empty row in a table (when the cursor is at the beginning of the row). DEL (press twice)

Selecting notes and objects

To do this Press

Select all items on the current page.

 Note   Press CTRL+A more than once to increase the scope of the selection.

CTRL+A Select to the end of the line. SHIFT+END Select the whole line (when the cursor is at the beginning of the line). SHIFT+DOWN ARROW Jump to the title of the page and select it. CTRL+SHIFT+T Cancel the selected outline or page. ESC Move the current paragraph or several selected paragraphs up. ALT+SHIFT+UP ARROW Move the current paragraph or several selected paragraphs down. ALT+SHIFT+DOWN ARROW Move the current paragraph or several selected paragraphs left (decreasing the indent). ALT+SHIFT+LEFT ARROW Move the current paragraph or several selected paragraphs right (increasing the indent). ALT+SHIFT+RIGHT ARROW Select the current paragraph and its subordinate paragraphs. CTRL+SHIFT+HYPHEN Delete the selected note or object. DELETE Move to the beginning of the line. HOME Move to the end of the line. END Move one character to the left. LEFT ARROW Move one character to the right. RIGHT ARROW Go back to the last page visited. ALT+LEFT ARROW Go forward to the next page visited. ALT+RIGHT ARROW Start playback of a selected audio or video recording. CTRL+ALT+P Start playback of a selected audio or video recording. CTRL+ALT+S Rewind the current audio or video recording by a few seconds. CTRL+ALT+Y Fast-forward the current audio or video recording by a few seconds. CTRL+ALT+U

Tagging notes

To do this Press Apply, mark, or clear the To Do tag. CTRL+1 Apply or clear the Important tag. CTRL+2 Apply or clear the Question tag. CTRL+3 Apply or clear the Remember for later tag. CTRL+4 Apply or clear the Definition tag. CTRL+5 Apply or clear a custom tag. CTRL+6 Apply or clear a custom tag. CTRL+7 Apply or clear a custom tag. CTRL+8 Apply or clear a custom tag. CTRL+9 Remove all note tags from the selected notes. CTRL+0

Using outlines

To do this Press Show through Level 1. ALT+SHIFT+1 Expand to Level 2. ALT+SHIFT+2 Expand to Level 3. ALT+SHIFT+3 Expand to Level 4. ALT+SHIFT+4 Expand to Level 5. ALT+SHIFT+5 Expand to Level 6. ALT+SHIFT+6 Expand to Level 7. ALT+SHIFT+7 Expand to Level 8. ALT+SHIFT+8 Expand to Level 9. ALT+SHIFT+9 Expand all levels. ALT+SHIFT+0 Increase indent by one level. TAB Decrease indent by one level. SHIFT+TAB Expand a collapsed outline. ALT+SHIFT+PLUS SIGN Collapse an expanded outline. ALT+SHIFT+MINUS SIGN

Specifying language settings

 Note   To change the writing direction for your notes, you must first enable right-to-left languages in the Microsoft Office 2010 Language Preferences tool.

To do this Press Set writing direction left to right. CTRL+LEFT SHIFT Set writing direction right to left. CTRL+RIGHT SHIFT Increase indent by one level in right-to-left text. TAB Decrease indent by one level in right-to-left text. SHIFT+TAB

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Organizing and managing your notebook

Working with pages and side notes

To do this Press Enable or disable full page view. F11 Open a new OneNote window. CTRL+M Open a small OneNote window to create a side note. CTRL+SHIFT+M Expand or collapse the tabs of a page group. CTRL+SHIFT+* Print the current page. CTRL+P Add a new page at the end of the selected section. CTRL+N Increase the width of the page tabs bar. CTRL+SHIFT+[ Decrease the width of the page tabs bar. CTRL+SHIFT+] Create a new page below the current page tab at the same level. CTRL+ALT+N Decrease indent level of the current page tab label. CTRL+ALT+[ Increase indent level of the current page tab label. CTRL+ALT+] Create a new subpage below the current page. CTRL+SHIFT+ALT+N

Select all items.

 Note   Press CTRL+A several times to increase the scope of the selection.

CTRL+A Select the current page. CTRL+SHIFT+A
If the selected page is part of a group, press CTRL+A to select all of the pages in the group. Move the selected page tab up. ALT+SHIFT+UP ARROW Move the selected page tab down. ALT+SHIFT+DOWN ARROW Move the insertion point to the page title. CTRL+SHIFT+T Go to the first page in the currently visible set of page tabs. ALT+PAGE UP Go to the last page in the currently visible set of page tabs. ALT+PAGE DOWN Scroll up in the current page. PAGE UP Scroll down in the current page. PAGE DOWN Scroll to the top of the current page. CTRL+HOME Scroll to the bottom of the current page. CTRL+END Go to the next paragraph. CTRL+DOWN ARROW Go to the previous paragraph. CTRL+UP ARROW Move the insertion point up in the current page, or expand the page up. CTRL+ALT+UP ARROW Move the insertion point down in the current page, or expand the page down. CTRL+ALT+DOWN ARROW Move the insertion point left in the current page, or expand the page to the left. CTRL+ALT+LEFT ARROW Move the insertion point right in the current page, or expand the page to the right. CTRL+ALT+RIGHT ARROW Go to the next note container. ALT+DOWN ARROW Go to the beginning of the line. HOME Go to the end of the line. END Move one character to the left. LEFT ARROW Move one character to the right. RIGHT ARROW Go back to the last page visited. ALT+LEFT ARROW Go forward to the next page visited. ALT+RIGHT ARROW Zoom in. ALT+CTRL+PLUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+PLUS SIGN Zoom out. ALT+CTRL+MINUS SIGN (on the numeric keypad)
–OR–
ALT+CTRL+SHIFT+HYPHEN

Save changes.

 Note   While OneNote is running, your notes are automatically saved whenever you change them. Manually saving notes is not necessary.

CTRL+S

Working with notebooks and sections

To do this Press Create a new section. CTRL+T Open a notebook. CTRL+O Open a section. CTRL+ALT+SHIFT+O Go to the next section. CTRL+TAB Go to the previous section. CTRL+SHIFT+TAB Go to the next page in the section. CTRL+PAGE DOWN Go to the previous page in the section. CTRL+PAGE UP Go to the first page in the section. ALT+HOME Go to the last page in the section. ALT+END Go to the first page in the currently visible set of page tabs. ALT+PAGE UP Go to the last page of the currently visible set of page tabs. ALT+PAGE DOWN Move or copy the current page. CTRL+ALT+M Put focus on the current page tab. CTRL+ALT+G Select the current page tab. CTRL+SHFT+A Put focus on the current section tab. CTRL+SHIFT+G Move the current section. CTRL+SHIFT+G, SHIFT+F10, M Switch to a different notebook on the Navigation bar. CTRL+G, then press DOWN ARROW or UP ARROW keys to select a different notebook, and then press ENTER

Searching notes

To do this Press Move the insertion point to the Search box to search all notebooks. CTRL+E While searching all notebooks, preview the next result. DOWN ARROW While searching all notebooks, go to the selected result and dismiss Search. ENTER Change the search scope. CTRL+E, TAB, SPACE Open the Search Results pane. ALT+O after searching

Search only the current page.

 Note   You can switch between searching everywhere and searching only the current page at any point by pressing CRTL+E or CTRL+F.

CTRL+F While searching the current page, move to the next result. ENTER or F3 While searching the current page, move to the previous result. SHFT+F3 Dismiss Search and return to the page. ESC

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Sharing notes

Sharing notes with other people

To do this Press Send the selected pages in an e-mail message. CTRL+SHIFT+E

Sharing notes with other programs

To do this Press Send the selected pages in an e-mail message. CTRL+SHIFT+E Create a Today Outlook task from the currently selected note. CTRL+SHIFT+1 Create a Tomorrow Outlook task from the currently selected note. CTRL+SHIFT+2 Create a This Week Outlook task from the currently selected note. CTRL+SHIFT+3 Create a Next Week Outlook task from the currently selected note. CTRL+SHIFT+4 Create a No Date Outlook task from the currently selected note. CTRL+SHIFT+5 Open the selected Outlook task. CTRL+SHIFT+K Mark the selected Outlook task as complete. CTRL+SHIFT+9 Delete the selected Outlook task. CTRL+SHIFT+0 Sync changes in the current shared notebook. SHIFT+F9 Sync changes in all shared notebooks. F9 Mark the current page as Unread. CTRL+Q

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Protecting notes

Password-protecting sections

To do this Press Lock all password-protected sections. CTRL+ALT+L